Health & Safety Policy

Who must have a Health & Safety Policy?

Organisations employing five or more persons must write their Policy.

What must the Policy contain?

  • A Policy Statement—this is the simple bit and can be one side of A4, but what it actually says is crucial
  • If the Policy consists only of a statement, this on its own is not enough to comply
  • The Organisation—this is about who does what, from the top down
  • The Arrangements—how your business is going to comply with all those regulations

What information goes into the Organisation section?

People and their responsibilities, including:
  • Specific responsibilities of the Board, Managing Director or equivalent
  • Exactly what senior management are responsible for
  • Details of the duties of managers and supervisors
  • The responsibilities of any nominated Competent Persons for health and safety
  • Functions of employee representatives
  • Duties of all employees
  • A structure chart

What information goes into the Arrangements section?

Some topics will always apply and the employer should detail the arrangements for:
  • Fire safety
  • Electrical safety
  • First aid
  • Accident and incident reporting
  • Risk assessment
  • Consultation with employees
  • Monitoring and review
Some further topics may apply and the arrangements for these should be detailed; for example:
  • Equipment and machinery
  • Manual handling
  • Display screen equipment
  • Hazardous substances (COSHH)
  • Flammable substances (DSEAR)
  • Noise and vibration
  • Management of contractors
  • Others depending on risks, e.g. work at height, lone working or entry to confined spaces